Meeting Information


As a courtesy to other attendees, please switch off or turn to vibrate all cellular and smartphones during all sessions. Please arrive on time for all sessions.

All sessions are on a first come, first served basis. Please fill the seats in the front to make room for late arrivals. If the session is filled to capacity, please attend your second choice.

All registrants of the 2019 Principal Investigators Meeting must check-in at the registration desk located in the Terrace Foyer West to pick up your name badge and other conference materials. On-site registration will be available during registration hours.

Registration Hours:

  • Wednesday, January, 9
    7:30 am - 6:00 pm
  • Thursday, January, 10
    7:30 am - 2:00 pm

Your name badge is your admission to all sessions and must be worn at all times. If you misplace your badge, you will be required to show a photo ID at the registration desk to obtain a new badge. Please carry your photo ID with you at all times.

Please be advised that various sessions will be videotaped throughout the meeting. By entering the session, you are giving consent to Manhattan Strategy Group (MSG), and its client, to use your image in its publications, advertising, or other media activities (including the internet) without expectation of compensation or other remuneration, now or in the future.
The Meeting Solutions Desk will be located at the registration desk and open during the regular registration hours. The staff at the solutions desk will be able to address any questions or concerns that you may have for the duration of the meeting.

Poster presenters will be allowed to set up on Wednesday, January 9 from 8:00 am – 2:00 pm in the International Terrace. Presenters should check in with the event staff during setup hours for poster assignment and location. Displays will be limited to one side of a 4-foot-high by 8-foot-wide tack board. Velcro (easiest to use), pushpins, or thumbtacks will be provided to mount your poster. Presenters should hand-carry their poster to the meeting, using tubular packaging or a portfolio case. Event staff will not be responsible for any posters shipped to the Hotel. Costs associated with creating and shipping the poster display will be the responsibility of the authors.

Poster presenters are invited to leave their posters in place through Thursday morning so that attendees may continue to visit and view their posters after the session. (Note: presenters should be aware that the poster area is not secured; presenters will leave their posters up at their own risk). Teardown must be completed by Thursday, January 10 no later than 2:00 pm. Any posters remaining after 2:00pm will be discarded by the Hotel.

Poster Session Hours:

  • Set-up
    January 9
    8:00 am - 2:00 pm
  • Display
    January 9
    4:30 pm - 5:45 pm
  • After Hours Display (no tech demos)
    January 10
    8:00 am - 12:00 pm
  • Teardown
    January 10
    12:00 pm - 2:00 pm

Lunch Selection: If you pre-reserved lunch meals, you will be provided a meal ticket at the meeting Registration Desk located at the Terrace Foyer West.

You will turn in the meal ticket and pay for your lunch each day at Coffee Bean and Tea Leaf (CBTL) on the Lobby Level.

If you did not pre-reserve any meals during registration, the Hotel will have additional premade lunches for purchase during lunch each day at Coffee Bean and Tea Leaf (CBTL) on the Lobby Level.

To accommodate nursing mothers, a lactation room is available for use throughout the meeting. Please visit the Registration Desk for more information.
The 2019 Principal Investigators Meeting maintains a no smoking policy. Smoking is not allowed in any part of the meeting including the public areas. Meeting attendees should comply with the Washington Hilton Hotel policies in other parts of the Hotel.